Office Administrator / Executive Assistant

Who We Are
Shaare Torah is a vibrant, open-hearted, joyful, and multi-generational synagogue community where you are welcome as you are. We learn, pray, play, pursue justice, and find inspiration as we grow Jewishly together.

We are a thriving congregation of more than 300 households, affiliated with the United Synagogue of Conservative Judaism in the Lakelands/Kentlands neighborhoods. We are home to a full-time Early Childhood Center with 74 students and a supplementary religious school with 95 elementary and middle school-aged students. We have an active adult education scene as well as many social activities. Our community is proud to celebrate and engage our families during lifecycle moments and help our congregants form connections with one another. We provide religious education and programming for learners of all ages.

Our Mission
At Shaare Torah, we strive to be a Jewish community of belonging, where we care for one another, our neighbors, Israel, and our world. Rooted in tradition, we create Jewish experiences that spark wonder, stretch spirits and deepen relationships.

Open Team Position
We are currently seeking someone to work in our main office to provide daily support to our executive staff and overall building function. As this individual will be the first person many encounter on a daily basis, they must be skilled at engaging with people with a customer service mindset/attitude.

Responsibilities will include, but not be limited to:

• Promote the philosophy and mission of our organization
• Manage administrative needs and support the executive team of two Rabbis and an Executive Director
• Interact personably with congregants and ensure their needs are met as well as possible
• Foresee and plan for the logistical needs of multiple, simultaneous projects
• Manage membership database (Shulcloud), ensuring the accuracy and validity of information
• Manage Rabbis’ calendars, including helping schedule appointments and ensuring they are prepared for meetings, classes, events, and services
• Manage the general synagogue calendar and update the website regularly
• Administer and track awarded grants
• Coordinate with vendors and building maintenance staff

Qualifications:

• Experience supporting senior leaders with projects, schedules, and other administrative needs
• Excellent oral and written communication skills, with experience producing accurate and professional communications, ideally adept across multiple communication platforms
• Proven ability to organize, prioritize, and delegate tasks and projects, and follow through on long- and short-term responsibilities
• Expertise with core computer applications such as Microsoft Office & Google Drive and experience learning/developing proficiency in new, cloud-based software (bonus points for experience with any/all of Zoom, ShulCloud, Asana, WordPress, Constant Contact, and Canva)
• Familiarity with the basic structures and systems of synagogue life, such as a general understanding of the Jewish calendar
• Ability to work under pressure with frequent interruptions
• Customer service mentality
• Experience handling/protecting sensitive and private data
• Ability to uphold and maintain confidentiality

To apply, please submit a cover letter and resume to:
Hiring Committee
moziel@shaaretorah.org

No phone calls, please.